Opening: Executive Assistant to the Global CEO @ Wolff Olins, NYC

 What’s the role?

Provide day-to-day admin support to the CEO and CMO:

·       Manage calendars and schedule appointments with an eye on all long and short term goals, priorities & deadlines

·       Arrange complex travel plans and itineraries; compile documents & briefing packs for all travel-related meetings

·       Ensure the timely flow of meetings & take care that meeting rooms are consistently clean and prepared before they start

·       Provide admin support to members of the company’s global leadership team when they visit the New York office

·       Organize quarterly global Leadership Team meeting by arranging travel, facilities and catering, issuing information and invitations, coordinating agendas & controlling event budget

·       Research information & images and prepare background documents for meetings, speaking engagements, etc. as needed

·       Develop and manage contact database for the CEO & CMO’s professional network

·       Coordinate travel & delivery of all requirements on time and in the right format for global speaking engagements  and media opportunities

·       Prepare expense reports & enter weekly timesheets

·       Maintain confidentiality of all corporate, personnel and research matters

·       Take on ad hoc projects and tasks as needed

What kind of person are we looking for?

We’re looking for someone who will:

·       Be exceedingly well organized with  a proven history of success in time management, multi-tasking and prioritization

·       Be stylish, articulate and personable, comfortable working with c-level executives as well as co-workers at every level and across departments within the company

·       Exercise good judgement, identifying and resolving problems in a timely manner in a fast paced environment

·       Blend professionalism, resourcefulness, efficiency & thoughtfulness

·       Have strong written & oral communication skills, able to edit or draft correspondence & speak on behalf of the CEO & CMO

·       Will be a good listener, quick learner and know when to ask questions

·       The individual adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events

·       Be driven and self-starting; able to stay motivated and work independently with little or no supervision and make good decisions on behalf of CEO & CMO when needed

·       Enjoy the challenges and unique opportunities of the Executive Assistant role

·       Work out of the NY office but be open to travel between offices as needed

You will need to have demonstrated in your career to date:

·       Previous experience in a similar role

·       Strong verbal & written communication skills

·       Proficiency in Microsoft Outlook, Word, Excel and PowerPoint

·       The ability to handle pressure with grace and efficiency

Does this sound like you?

If so, email your resume to peoplenewyork@wolffolins.com with the subject: EA to CEO.

Please include a cover email explaining why you are the right fit for this role.